Edit – Add metadata

Add subject information

You can add subject information to Moveshelf. Subject information includes general subject information (such as date of birth or diagnosis), interventions received, and research projects.

Add general subject information

You can add/edit subject information on Moveshelf by using manual input, import with a moveshelf_config_import.json file, or import via EHR. To add/edit subject information manually, go to the subject home page and click on the 'Edit'-button next to the subject's name at the top of the page. Fill in the form and click on ‘Save’.
You can also modify the Subject ID (the name that appears in the subject list on Moveshelf). Note that some fields can have a value for every date. This can be helpful, for example, when specifying a body weight to use for normalizing moments and powers in trials from a specific date.


When entering the EHR ID for a subject, ensure it is unique within the project. When you enter an EHR ID that already exists, an error message will be displayed, and the subject information will not be updated.






Add intervention/research information

This feature is optional and only visible to Enterprise customers with this feature enabled.

If this feature is enabled, click the 'Edit' button next to the subject’s name and navigate to the Interventions or Research tab.
• A subject can have multiple interventions (click 'Add intervention'), and each intervention can have multiple procedures (click 'Add procedure').
• In the Research tab, you can add one or more research projects (click 'Add Research').




You can also import intervention / research information with metadata import using a moveshelf_config_import.json file.

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Add session information

This feature is optional and only visible to Enterprise customers with this feature enabled.

If this feature is enabled for your organization, you can add and view additional session information, like patient history, outcomes of a physical exam, recommendations or more (see image below).

Add specific session information by navigating to the session home page (click on the session name on the subject home page or in the navigation menu on the left) and click on ‘Edit’ next to the session name to open the session edit mode. In this edit mode, you can also change the session name, session date, and session label. Make sure to save your changes when you’re done.

You can also import session information with metadata import using a moveshelf_config_import.json file.

Session label

To identify different data collection workflows / labs you can add a session label. The session label is shown on the session home page and next to the session name in the left navigation panel (see image below). Session labels are added automatically based on the Directory upload type, or can be set manually in session edit mode.

In addition to organizing your data, session labels can also be used to specify different graph configurations for different workflows or labs. For more information, see Report template.

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Add condition information

This feature is optional and only visible to Enterprise customers with this feature enabled.

If this feature is enabled for your organization, you can edit and view condition information for each condition.

Adding condition information works the same way as adding session information. Condition information is listed under the tab "Condition info" in the session home page. Each condition has the same set of parameters. In the example below, these are: Walking speed, Footwear, Orthotics, Assistive device, and Pain score.
• If your session has multiple conditions, you can add condition information separately for each condition. For example, in the screenshot below the session contains two conditions: Barefoot and Brace. Condition information can therefore be entered for both.
• If your session does not include any conditions, it's not possible to enter condition information.




You can also import condition information with metadata import using a moveshelf_config_import.json file.

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Customize metadata

This feature is optional and only visible to Enterprise customers with this feature enabled.

Subject / session / condition information tabs can be added or modified. As an Organization owner, it is possible to edit the dropdown list entries in the metadata template editing page. For other changes that are not dropdown list entries, follow the steps under “Request changes to Moveshelf support” below.

Edit dropdown list options

Organization Owners can update dropdown list entries in a metadata template:

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Concurrent edit warnings

Moveshelf displays warning messages to prevent data conflicts when multiple users attempt to edit or save the subject or session information simultaneously. These warnings help you take appropriate action before proceeding.

Warning when another user is editing

If you enter Edit mode while another user is already editing the same subject or session information, a warning message will appear. This message will include the other user’s username and the time they started editing. This helps you coordinate changes and avoid potential data loss.

Warning when saving changes

If you attempt to save while another user has already made and saved changes, you will receive a conflict warning. You will have two options:

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Import subject information via EHR

This feature is optional and only visible to Enterprise customers with this feature enabled.

Import subject information through the connection between Moveshelf and your EHR:

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